Mapworks User Guide

Appearance

Groups ​

Overview ​

The Groups page displays the groups available to you and your organisation.

  • My Groups – groups you belong to
  • Organisation Groups – groups that are available to you and your organisation

Groups list

Groups contain the following sections:

To access the groups page: ​

  1. In Mapworks UI, click Mgt Console in the bottom left

Mgt Console button

  1. Click Groups

Groups tab on the side navigation bar

Creating Groups ​

Create groups by clicking on the orange "Add Group" icon on the right. A popup will appear and guide you through the steps to create a group. See below for details on each section.

create group

create group popup

Details ​

The Details tab lists basic information about the group including group owners and a summary of the permissions assigned to this group.

  • Name
  • Description
  • Associated Organisation
  • Group Permalink
  • Group Owner
  • Permissions Summary

Groups Details

Members ​

The Members tab lists the users who belong to the group, and is only visible to Owners, Managers, and Administrators.

Groups Members

INFO

If a group is shared between multiple organisations, only the members of your organisation that belong to this group will be displayed, not the entire list.

Owners/Managers/Administrators can add or remove members of the group by using the the orange "Add group member" button on the right, or remove the user from a group via the list displayed.

Members can be restricted to only access the group from specific applications by checking the 'Advanced' box and selecting the application.

Add Group Member

Managers ​

The Managers tab lists the users who manage the group, and is only accessible to Owners, Managers, and Administrators.

Managers can have one of two permission levels:

  • Add Members – Allow Managers to add members only
  • Manage Members – Allow Managers to add, view, and delete members

Managers must have the Manage Members permission to add another managers.

WARNING

An App User cannot be given Manager permissions of a group as they do not have access to the Mgt Console.

Groups Managers

Permissions ​

Group Permissions can be configured by Group Owners/Administrators and are split into two sections:

Basic Permissions ​

The Basic Permissions tab allows you to choose from predefined sharing rules and select a default access level for users that match the rule. For more specific configuration, the additional permissions tab should be used.

To set basic permissions: ​

  1. Select who has access using the radio buttons

    • Shared Publicly on the web
    • Anyone with the link
    • Shared with all users
    • Any user with the link
    • Shared with Organisation
    • Anyone at Organisation with link
    • Only specific people/groups

  2. Check the boxes for desired access levels from the drop-down list

    • Find – Can find the group in the Mgt Console
    • Read – Can view the group's content
    • Write – Can modify the group's content
    • Share Content – Can share content to the group

  3. Click Save

Groups Basic Permission

Additional Permissions ​

The Additional Permissions tab allows you to configure access for specific entities as an addition to the Basic Permissions rule.

INFO

Note that Additional Permissions can only be configured after the group is created.

Groups Basic Permission

To add an additional permission: ​

  1. Search for an entity (User/Group/Role/Organisation)

Groups Basic Permission

  1. Check the boxes for desired access levels

    • Find – Can find the group in the Mgt Console
    • Read – Can view the group's content
    • Write – Can modify the group's content
    • Share Content – Can share content to the group

Groups Basic Permission

  1. Click the orange '+' symbol to add the additional permission